October 28-29, 2021 at Harrah's South Lake Tahoe.
Address: 15 US-50, Stateline, NV 89449
You can stay anywhere you want. We recommend Harrah's or Harveys, as they are connected with the venue. We also have a block of rooms. These might sell out soon, so if you want them get them soon.
Link to block of rooms at Harrah's- https://www.caesars.com/book/?propCode=TAH&action=FindRooms&groupcode=S10NOR1
Everyone that will be at the conference needs to register so they can get a badge. They need to register at least 2 weeks before the conference. If you have changes closer to the conference let us know.
You get 2 free tickets. If you have additional people attending let us know, as well. Email firstname.lastname@example.org
If you need the code to register, use the same email address to contact us.
All attendees, including all sponsors, must be vaccinated to attend. We also are enforcing masks. You can see all our rules here - https://www.norcaldreamin.com/health-and-safety-tahoe-dreamin/
We will have an upload process for people to show proof of vaccination.
Use the following form to send any boxes or other materials to Harrah's. They will have these boxes for you ready, if received in time. Please read all the information the venue has on this document.
Ignore the section about electrical, as we take care of this for you.
Setup will begin at approx. 8am on Thursday morning. We ask that all sponsors are setup by 11:30am on Thursday. Our first keynote is at Noon, so we would like to have people walking around a bit before the keynote starts.
So we suggest getting in on Wednesday night, so you are ready to go on Thursday morning.
We are going to have a happy hour within the expo area on Thursday night, after the featured keynote. It will start at approx. 6pm and go for one hour.
This will bring people to your tables, so we suggest sticking around.
You will receive a 22" or 24" monitor to use during the length of the conference. If you want a larger monitor, you can order through the venue (contact us to arrange). Or you can bring your own monitor. If you would like to keep the monitor or give it away as a prize, you can purchase for $100.
Electrical will be supplied to your table. You do not need to request in any venue forms, as we are taking care of this for everyone.
The table size is 6’ x 30” table. It will have a black table cloth. You can bring your own table cloth, if you want. It will have one chair. You can add additional chairs if you want, or can have no chair.
You will have approx. 3 feet on each side of your table. When we have exact amounts we will update all sponsors. In front, we just ask for giving enough room to walk and nothing large in front of your table. Smaller is fine, just nothing to impede walking.
Starting at the end of September we will start having sponsor choose location of their table. We go in order of the sponsors that signed up. But rest assured, no "bad" table locations. This is our favorite expo setup out of any venue we have seen or done.
We will be having 2 Demo Jams. One before the featured keynote, and another before a TBD keynote. Both are on Thursday.
8 participants per Demo Jam. 3 minutes max. Each session winner will be get a trophy.
You can have music or video during your demo. If you need music or anything "special" during your demo, please let us know beforehand. We need to make these quick and fluid.
You must have already signed up for the Demo Jam to participate.
This is something that has changed many times during all this planning. It is hard to estimate any longer, due to constant changes. We will say, unfortunately, that we will probably not hit our low target of 300. We are still doing everything we can to hit that number but the current estimate is more like 225-250.
(This is a message from Bill G.). Not hitting a higher number of attendees is something that personally upsets me and keeps me up at night. I am trying everything possible to get more attendees to the conference. I am giving all sponsors this....after the conference is over I will post information on LinkedIn about your company/product multiple times. I have 28k connections on LinkedIn. I will do what I can to try and get every sponsor a ROI out of this.
Our registration has an opt-out of sharing their information with the sponsors. The vast majority are not opting out (around only 4% have opt-ed out). We said in this that if they opt-out they cannot receive any prizes at our keynotes. This seems to work, as people love free stuff.
We are asking all our sponsors to give at least one prize that will be given away during keynotes (majority in the featured keynote). These prizes can be anything you want. Discount or free use of your product. Something electrical. Fun toy. Whatever you want. Can be one prize or two (two max).
We will say who is giving the prize away when we pick the winner.
We will have the person winning go to your booth to pick it up.